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APA Style Guide

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Government Publication – APA Reference List

Capitalization

  • The document title is in sentence case – Only the first word and proper nouns in the title are capitalized. Always capitalize the first word, the first word after a colon or a dash.
  • The government department/agency is in title case – Each word in the name is capitalized, except for articles (a, an, the), prepositions (against, between, in, of, to), conjunctions (and, but, for, nor, or, so, yet), and the infinitive 'to'.

Government document – Print version

  • Treat a government document as a book, report, or brochure.
  • If a person is named on the title page, use her or him as author.
  • If no person is named, use the government agency, department, or branch as a group author.
  • If the report came from the U.S. Government Printing Office list the publisher location and name as Washington DC: Government Printing Office.
  • If there is a series or report number, include it after the title.

Format:

Government Department (Year published). Document title. Location: Publisher.

Example:

  • Federal Aviation Administration (2004). Seaplane, skiplane, and float/ski equipped helicopter operations handbook (FAA-H-8083-23). Washington, D.C: U.S. G.P.O.

Government document – Electronic version

  • Identify the publisher as part of the retrieval statement unless the publisher has been identified as the author: Retrieved from Agency name website: http://www.xxxxxxx
  • Some publisher homepages—such as those of government agencies or nongovernmental organizations—can be difficult to search, so citing the full URL for a document that takes the reader directly to the document may save time.

Format:

Government Department (Year published). Document title (pub no). Retrieved from http://www.url.com

Example:

  • U.S. Department of Health and Human Services, National Institutes of Health. National Heart, Lung, and Blood Institute. (2003). Managing asthma: A guide for schools (NIH Publication No. 02-2650). Retrieved from http://www.nhlbi .nih.gov/health/prof/lung/asthma/asth_sch.pdf


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